Cut expense processing time by 60%. Reimburse staff in days, not weeks.
MyExpensePal streamlines every step — from employee submission to finance approval — so your team spends less time on admin and more time on work that matters.
60%
less time processing each claim
3 days
average time to reimbursement
Zero
back-and-forth chasing emails
Every manual expense claim costs more time than it should.
For a 50-person team with 4 claims each per month, that's hundreds of hours lost every year to admin.
See how much time and money you could save
Adjust the sliders to match your organisation and get an instant estimate of the time and cost savings MyExpensePal delivers.
58
across 100 claims
£2,013
£24,150 per year
7 days faster
£24,150
in reclaimed staff time
Based on your inputs, MyExpensePal could:
- Save your team 58 hours every month
- Cut finance review time by up to 70%
- Reimburse employees 7 days faster
- Return £24,150 per year in productive time
From claim to reimbursement — without the friction
MyExpensePal handles the checks automatically so fewer emails are needed and everyone gets paid faster.
- Step-by-step guided submission
- Mandatory fields enforced upfront
- Receipts attached at point of claim
- Policy limits shown in real time
Result: claims arrive complete. No chasing. No corrections.
Finance only sees claims that genuinely need human judgement — cutting review time by up to 70%.
- Manager notified instantly
- Full claim summary in the email
- One-click approve or flag for review
- Employee notified of outcome automatically
Result: most approvals happen within hours, not days.
- Original receipt stored securely
- Policy checks recorded
- Approval decision timestamped
- Employee notified on reimbursement
Result: employees paid faster. Finance has evidence ready if auditors ask.
Approvals by email — no chasing, no login required
Managers receive a clear, summarised approval email with everything they need to make a decision in seconds. One click approves. One click flags for review.
- Complete claim summary inline — no attachment to open
- Receipt thumbnail visible without logging in
- Policy status shown clearly (compliant / flagged)
- Audit log updated automatically on any action
- Employee notified immediately on approval
Hi Sarah,
James Wilson has submitted an expense claim for your approval:
All actions are logged and audit-ready. Employee is notified automatically.
Better outcomes for everyone
When the process works, everyone benefits.
- Submit in under 5 minutes
- Know policy limits upfront
- Track claim status in real time
- Reimbursed within days
- One-click email approvals
- Full claim context in one view
- Policy status highlighted automatically
- No chasing or re-checking
- Clean, consistent data
- Policy enforced at source
- Audit trail built automatically
- Faster month-end close
Compliant records without extra effort
Every expense is documented automatically — policy checks, receipts, justifications, and approval decisions — so when auditors ask “why?” you already have the answer.
Improving efficiency doesn't mean cutting corners. MyExpensePal speeds up the process while ensuring every claim is fully defensible.
- Original receipt (stored securely)
- Policy rules applied at submission
- AI risk classification
- Employee justification (where required)
- Manager approval with timestamp
- Full event log — immutable
Transparent pricing that pays for itself
Most teams recoup the subscription cost in the first month of time savings alone.
- Per active claimant — pay for what you use
- 14-day free trial, no credit card required
- No setup consultants or long onboarding
- Cancel anytime
Stop losing hours to manual expense admin.
Start seeing results from day one.
Join teams that process expenses in days — not weeks — and spend the time on what matters.